POS- Inventory for an Item
Inventory inside of Gym Insight lives within the Point-of-Sale system along with all other POS components. Inventory is an option for items that allows owners to track stock levels, adjust those levels, and better manage retail items inside of Gym Insight.
As the first step to using inventory is creating an item, please review the articles Creating Custom Retail Items and Point of Sale-Setup Categories, Items. Once your items have been created and placed into categories, let’s focus on the items that require inventory tracking, as not all items sold will need inventory management, such as fees or administrative charges.
Navigate to the POS Items tab located within Point of Sale under the Settings dropdown. Then navigate to the item for which inventory will be created and click the edit pencil.
In the Item window, toggle Inventory on. This will allow you to set the starting quantity count for that item. Once this is set, the number cannot be changed directly; instead, inventory will be updated through restock, adjustment, or removal.
It will also allow a Reorder Level to be set, where the system will flag items whose inventory has reached a low level and needs to be reordered. Either value can be manually entered or adjusted using the increment/decrement controls.
The Can Return option allows an item that has been refunded to either be removed from stock or not returned to inventory—for example, if the item is opened or spoiled and should not be placed back into inventory.
The Do Not Restock option is used when an item is marked to be sold out of remaining stock but will not be restocked in the future. This can be enabled after inventory has been set for items that are not selling well but will continue to be sold until depleted.
Once configured with its initial levels, click Save on the item to establish the baseline inventory based on your starting quantity.
UPDATING STOCK
Once the baseline quantity for an item has been set, the current quantity can only be adjusted. Click the edit pencil to open the item window. In the Current Quantity box, click the pencil.
The new Inventory Change window will pop up, allowing the user to select Restock/Receiving, Remove from Stock, or Inventory Adjustment. Select the appropriate option and click Save. If this window was opened by mistake, click the X in the top corner to close it.
Restock/Receiving
When Restock/Receiving is selected, the system will prompt you to enter the amount received to increase the current quantity, along with a reason for the restock. Examples of what to include are why the restock was entered, the date, and who it was received from. Once completed, click Save.
Remove from Stock
When items need to be removed from inventory, this is the selection to use. The reason can vary but may include items that have expired and are being sent back to the shipper, items removed as promotional giveaways, or, as in this example, shirts that were incorrectly labeled and being returned to the shipper. Once the number of units to decrease stock by is entered, enter a reason and click Save.
Inventory Adjustment
If a need to administratively adjust quantity on hand falls under Inventory Adjustment. Enter the correct total on hand and provide a reason for the change. This could include performing an inventory count and finding that the current system count is incorrect, due to discrepancies identified during a physical audit or reconciliation, or because the original amount entered was incorrect and needs to be fixed. Once complete, click Save.